ENTERPRISE CONTENT MANAGEMENT

INFORMATION MANAGEMENT THAT JUST WORKS

OUR SERVICES

Blue Fish Group helps enterprises whose back office systems are out of control to build a cohesive information management solution that will put execs at ease and stop wasting employees’ time.

COLLABORATE & CONTROL

Collaboration and governance across your content silos

MIGRATE & MODERNIZE

Migrate off archaic ECM technology

CLASSIFY & CAPTURE

Intelligently extra value from your unstructured content

Recommended Platforms

With hundreds of client implementations under our belts, as you can imagine we have worked with quite a few platforms. And while we consider ourselves “technology agnostic” (our focus is on the RIGHT technology solution for the problem at hand), there are a couple of platforms that we find ourselves going back to time and again. These platforms not only are driving the industry forward with innovative new features and functions, but provide the utmost in flexibility to customize as needed for specific business needs. In short they give you the best of both worlds.

Alfresco

Alfresco One provides a powerful open-source ECM platform with a robust design and architecture. Add Alfresco’s Activiti business process management (BPM) suite, and your organization will have the foundation to scale wherever your business takes you.

Ephesoft

Ephesoft offers arguably the most comprehensive Intelligent Document Recognition (IDR) software in the industry. It enables businesses to better classify documents by using content, bar code or layout analysis.

Crafter

Crafter is an open-source Content Management System that enables organizations to create and manage content, enabling personalized digital experiences.

M-Files

M-Files provides an Intelligent Information Management system that can be deployed in the cloud or on-prem to manage a business’s content and workflows. Their AI-driven technology supports easy smart metadata tagging.

OUR Products

A reusable code library is at the core of our business model. And while we are a services company at our core, we do offer a set of software products. By bringing our clients what might have otherwise been a custom solution as a supported product, we reduce your project risk, accelerate your project timeline, and ease your upgrade path worries.

LIBRARIAN

A document management system isn’t very useful if the content inside is hidden from view. Our Librarian for Alfresco can automatically keep your content organized and classified so that it’s easy to find. It automates tedious manual tasks so that your users don’t have to.

Enforce your corporate naming convention and file structure by automatically naming documents and filing them in the right location
Create folders automatically if they don’t already exist
Automatically populate metadata values based on the filename or folder structure
Keep document metadata in sync with metadata on parent folders
Launch documents on the right workflow based on metadata values

CONTROL LIBRARY

Not all the world is a nail, and sometimes a hammer just won’t do. The same is true in the world of attribute “pickers”. This new collection of metadata entry and search widgets extends the functionality previously available with Alfresco Share, making it much easier to work with pickers backed by large data sets. These new widgets include:

Attribute picker backed by a shared data list
Attribute picker backed by a database table
Type ahead attribute picker that filters the result set of options offered based upon data entered

ACTIONS LIBRARY

The world just got simpler with the Alfresco Actions Library! This extension of the document actions currently available within Alfresco Share gives you more robust and streamlined options for completing tasks. No more headaches! These widgets include:

Multi-Select Edit Properties – Allows users to multi-select a group of documents and edit a property (or multiple properties) for all of those documents at the same time, in a single action. Also includes a “search and replace” widget for bulk update of only selected values within multi-value attributes.
Multi-Select Content & Metadata Export – Allows users to multi-select a group of documents and export these documents to a zip file in a single action. Also includes the option to include a corresponding .html file for each document that includes a detailed report of all metadata (including any custom attribute fields) for that particular document.

POWER SEARCH

Alfresco Share’s already powerful search capabilities just got even better! Alfresco Power Search is a set of user interface search enhancements that allows users to spend less time looking for information and more time putting it to use.

Targeted Search – Allows users to search ONLY within a specific folder or group of sub-folders.
Fetch “Next Set” of Results – Search results are typically limited to a (configurable) number of results. This enhancement allows users to select the “next set” of results to continue to step through the entire result set.
Multi-Select Actions from Search Results – From the Search or Advanced Search results screen, allows users to multi-select documents and then Move, Copy, or Delete those documents in a single action. If our Alfresco Actions Library is installed, this enhancement also allows users to perform those bulk actions from the Search or Advanced Search results screen.

Turn Alfresco into an Imaging System with our Document Indexing Module. This extension lets you scan documents into Alfresco with the scanners or multi-function printers you already have and then process them in easy-to-use indexing queues. It enables distributed scanning and indexing without the need for a centralized mail room scanning system.

Rapid Indexing – See a preview of the document image on the same screen as the metadata fields. Enter the required data, hit save, and you are automatically taken to the next item in the queue. Documents are automatically renamed and filed into the appropriate place in the repository.
Flexible Indexing Queue Definition – Indexing queues can be defined based upon folder path, missing metadata attributes, or even templatized based upon the current user. The choice is yours.
Dynamic Sub-Folder Filtering – For those indexing queues defined based upon a folder location, users can add sub-folders and may filter the queue based upon those items automatically. No configuration changes required.

Check out the following webinars to see the Document Indexing Module in action:

Solution Offerings

While every company is different and our clients all have slight nuances to how they approach their business, when you take a step back and “squint” at the solutions, there are often common elements at the core. There are a handful of these solutions that we have see so frequently that we have packaged them into discrete solution offerings.

In 2010, a natural gas pipeline exploded in San Bruno, California. This devastating accident prompted the US Government to put in place heightened regulatory requirements for pipeline transportation systems to ensure the safety of the public and the environment. Amongst other requirements, HR 2845 mandates that energy companies be able to define the MAOP (Maximum Allowable Operating Pressure) for any part of a natural gas line and to quickly provide supporting documentation, including all components and build specifications, line pressure test history, and information about any service or leak repairs.

Blue Fish’s MAOP Compliance Solution allows pipeline operators to not only comply with these regulations, but also enables their engineers to quickly and efficiently access relevant information while in the field. Leveraging best of breed open-source technologies like Alfresco and Ephesoft, Blue Fish’s MAOP Compliance Solution will:

Speed the rate at which you can ingest and index legacy documentation
Allow engineers to quickly focus in on verifying documentation for “high-risk” sections of your pipeline and keep track of what has been verified (and what still needs review)
Automate the on-going ingestion of new project documentation
Integrate with your GIS so that documents can be pulled up exactly when and where you need them

Afraid of making rookie mistakes? Unsure of where to start? Let our experts show you the ropes. It’s what we’re here for. Alfresco is one of the most powerful document management platforms available today. But with all that power comes complexity, and it can be hard to know if you are setting things up the right way.

Blue Fish can help. Our Alfresco Quick Start is the fastest and easiest way to get Alfresco deployed in your environment.

It may be right for you if:

You are rolling out Alfresco in phases or starting in a few key departments.
You want to avoid customization because it increases expense and makes upgrades harder.
You want to follow best practices and learn from a team of document management experts.
Your IT team is busy with other important initiatives and don’t have time to become Alfresco experts on day one.

Colleges and Universities deal with the same sort of document management concerns as face corporate human resource departments, except that they have the added bonus of a “work force” that turns over completely every 4-5 years, as well as an every growing “alumni” network that may need access to transcripts, recommendations, and other documentation at any point in the future. The Blue Fish Student Files solution offering, based on Alfresco One, streamlines the process of ingesting, maintaining, and archiving student data and documentation. It allows students secure “self-service” read-only access to the appropriate sections of their record, while providing decentralized access to university administrators and advisers.

One of the most significant investments a company will make in the hiring process is getting new employees up and running at their job. All too often, we hear stories about companies struggling to streamline their onboarding system, which increases costs associated with new hires. Some common problems include:

Bottlenecks and red tape delay employees from working efficiently
Many internal and external parties are involved in the process and miscommunication often occurs
Employees start the onboarding process on the day they begin work, instead of days or weeks in advance
New employees must rely on others to train them; self-service training is either missing completely or is highly ineffective
By combining our expertise in solving complex content management problems and integrating world-class, third party software, Blue Fish’s Employee Onboarding Solution can significantly reduce the bottlenecks in your onboarding processes, allowing your employees to be more effective with less ramp time.

With Blue Fish’s Employee Onboarding Solution for Alfresco, you can:

Greatly reduce the need for paperwork
Obtain signatures for documents electronically, even before employees show up for their first day
Provide self-service, task-oriented training
Have better visibility into the onboarding process in order to allow your organization to continuously improve and fine tune the process

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